Best alternatives to Smart Todos in 2025

Notion is a connected workspace that combines wiki, docs, and project management features into one platform. It serves as an all-in-one workspace for individuals and teams, allowing them to centralize their knowledge, collaborate on projects, and create powerful documents..

Reclaim AI is a powerful scheduling app for teams that uses AI to automate the planning and scheduling of tasks, habits, meetings, and breaks. It integrates with Google Calendar to optimize your workweek and create more time for productivity..

Vanta is a trust management platform that automates the complex and time-consuming process of SOC 2, HIPAA, ISO 27001, PCI, and GDPR compliance certification. It helps businesses streamline their security and compliance efforts..

Careerflow is your AI assistant for job search tools. It offers AI cover letters, resume review, job application autofill, networking tracker, and more..

Adminer é uma plataforma de pesquisa e análise de produtos, que ajuda a alavancar negócios digitais através de métricas poderosas..

Routine is the most advanced calendar app, combining tasks & notes to supercharge your productivity. Available on iOS, macOS & Windows..

Morgen is a unified calendar, scheduler, and task manager that allows users to manage their calendars, to-dos, and scheduling in one place. It integrates with various calendars and to-do apps and is available on multiple platforms, including Windows, Mac, Linux, Android, and iOS..

Trevor AI is the most intuitive daily planner & task scheduling app. Trusted by thousands of ambitious humans to schedule their daily tasks with Trevor's AI time blocking technology. Regain control, clarity and focus throughout your day, by signing up, today!.

BeforeSunset AI is an AI-powered daily planner that helps users transform their workday from chaos to clarity. It plans the perfect schedule based on the user's schedule and to-do list, making daily planning easier than ever before..

SkedPal is a smart calendar app that schedules your to-do's and helps you prioritize tasks and automate your schedule. It uses advanced algorithms and artificial intelligence to build a smart schedule for you..

FlowSavvy is an automatic time-blocking planner that takes your to-do list and calendar and creates a game plan for your week..

AppFlowy is an AI collaborative workspace where you can achieve more without losing control of your data. It is the best open-source alternative to Notion, offering a 100% offline mode and self-hosting with a cloud service of your choice. Built with Flutter and Rust, it delivers a native experience with fast performance, available on macOS, Windows, Linux, iOS, and Android..

Wethos is a trusted software platform that helps freelancers, creative studios and agencies create proposals, send invoices, and collaborate with teammates..

timeOS is the first time-aware AI built directly into your daily workflows. From summarizing your meetings and conducting follow-ups to accurately scheduling and attending meetings for you..

Wethos is a trusted software platform that helps freelancers, creative studios and agencies create proposals, send invoices, and collaborate with teammates..

TaskMagic is an automated virtual assistant that turns your walkthrough videos into automations. It allows you to record yourself doing a manual or repetitive task once, and then automates it so you never have to do it again..

Sheshi FR is a revolutionary SaaS application designed to streamline and optimize financial reporting processes. Powered by artificial intelligence, Sheshi FR aims to empower finance professionals by delivering 'Print-Ready Financials' at lightning speed..

checklist.gg is an AI-driven checklist management tool designed to help organizations get things done right every time. It allows users to create checklists, processes, and Standard Operating Procedures (SOPs) based on their specific needs and requirements. With the power of AI, checklist.gg ensures that tasks are completed correctly and efficiently, reducing mistakes and failures..

We deliver principle-based coaching through cutting-edge technology to help you get the best results of your life.

Bloks is an AI-powered productivity assistant that helps automate and streamline your note-taking, task management, and meeting organization. It acts as a personal assistant to help you stay organized and productive..

CALA is a digital platform that enables fashion brands of all sizes to design, produce, and deliver their own fully-custom fashion products. It provides a unified interface for design, development, production, and logistics, offering features like in-app notifications, task management, and real-time commenting..

Checklist Generator is an AI-powered checklist creation tool that allows users to quickly and easily create customizable and comprehensive checklists for various business workflows..

Twiser is an all-in-one Talent Management Platform that seamlessly integrates OKR, a robust LMS, and strategic Succession planning. It helps companies enhance team productivity, drive success, and achieve greatness..

AI-powered project management tool for growth marketers.

Dart is project management software powered by AI that automates tasks, saving teams a significant amount of time. It uses the latest in AI technology to handle 'work about work,' allowing teams to focus on more important tasks..

Gatherly is an AI-powered platform that allows users to design and execute engaging virtual events. With its immersive virtual environment, attendees can network and interact with others just like in real life..

Workstreams.ai is an intuitive task and workflow management tool that allows teams to collaborate effectively and streamline their projects. It provides a visual project management platform that inspires teamwork and improves productivity..

All Quiet offers IT incident escalation apps for iOS and Android. For software engineers, product managers, and dev-ops in small teams or multi-team orgs..

Kroolo is an AI-powered Smart Productivity platform that allows you to manage multiple Workspaces, Projects, Tasks, Goals, Documents, and communicate seamlessly with your entire team in one seamless hub. It is a productivity management software that is designed to save 10 hours a week through AI automation..

socra is the #1 AI platform for goal achievement, helping you every step of the way on your journey to success. Whether you are striving for personal growth, career success, bringing an idea to life, or health and wellness, socra is here to guide you every step of the way..

Cogram is an AI-powered virtual assistant that helps teams improve productivity by taking notes in virtual meetings, tracking action items, and automating downstream tasks. It ensures data privacy and security for all users..

Popwork is a smart assistant for team leaders that helps take team management to the next level. It provides a comprehensive solution for conducting and following up on 1-to-1 meetings, capturing mood feedback, setting objectives, analyzing team performance, and offering HR solutions..

Neum AI is a platform that helps companies have accurate and up-to-date context in their AI applications by optimizing and synchronizing embeddings. It allows syncing vector stores like Pinecone, Weaviate, and ElasticSearch with data sources such as Azure Blob Storage and Amazon S3..

Ambient is a purpose-built AI software for Chiefs of Staff, Managers, and Founders, delivering AI-powered productivity gains that can save up to 10 to 15 hours per week. It automates meeting note taking, action item tracking, and distribution of timelines, allowing Chiefs of Staff to focus on strategic tasks. With its AI-powered features, Ambient enables efficient meeting summaries, automates the capture and distribution of action items, next steps, and project timelines, and supports cross-departmental project tracking and reporting..

North is an AI based OKR + Project Management platform designed to help teams go from output to outcome. See how your projects move the business metrics..

Socratic is the first AI-powered project management and planning tool that provides real insights and faster delivery for software teams..

Mavy is your personal AI-powered Executive Assistant that can help with all your tasks, from scheduling and calendar management to email drafting and beyond..

theGist is a unified AI workspace that brings together all work apps into a single platform powered by AI. It offers features such as a smart unified inbox, personalized AI insights, work project status, and more..

An AI-native project management app and issue tracker for front-end heavy product teams.

Agile Project Management On Autopilot.

We are a mobile application focused studio that specializes in crafting human-centered mobile applications for our clients..

Zefort is a powerful contract management software that allows users to sign, store, share, and easily manage contracts with their team. It offers AI-powered features for efficient contract management..

DeftShip is a custom-built, cloud-based logistics solution designed to save customers time, effort, and money while building their businesses. It provides progressive shipping solutions for business success..

Antispace is an action-oriented AI that translates human thoughts into executable actions. It revolutionizes how we interact with software by providing a singular command center to control various tools like Mail, Calendar, Notes, Slack, GitHub, and more..

Luminaries is a platform that offers world-class coaching powered by AI. It provides users with a personalized team of digital experts who are trained on real-world knowledge, allowing users to have natural conversations with these experts just like they would with a person..

BestCase is an AI-powered IT project and product planning tool that enables quick and efficient development from idea to implementation. It automates time-consuming tasks, reducing time-to-market, making IT project management and delivery easy and efficient..

Morph is a cutting-edge, no-code data management tool. As an 'All-in-One Data Studio,' it provides a unified and simple interface for storing, managing, analyzing, and sharing data. So much more than a database, yet so much easier than a spreadsheet..

FinanceOps is a financial operations platform that offers a fully compliant chatbot solution designed to automate collections processes. It integrates with popular ERP tools and leverages advanced algorithms to optimize collections and maximize results. The platform focuses on streamlining collections, delivering targeted interactions, reducing overhead expenses, accommodating increased volumes, and ensuring compliance with US debt collection rules and laws..

GeniePM is a powerful AI-powered tool that helps users create sharp user stories, use cases, and more for their projects. With its tailored flow for Product Managers (PMs), Product Owners (POs), and anyone who needs to deliver definitions for their team, GeniePM saves time and delivers spot-on requirements..

Kaktus AI is a unique platform that combines Artificial Intelligence, people's voice, behavioral nudge system, and tailored company-building tools. It helps organizations build high-performance and resilient cultures by empowering employees to take control of their mental well-being in the workplace..